A couple of stories from many years ago, working for a big chain of banks, most of them small-town ones scattered all over the Midwest USA.
At the time, we were enhancing the check processing procedure: instead of all these banks sending all the deposited checks by courier each afternoon to the computer center, where they were data-entered into the system (and absolutely had to be processed by midnight!), the new system installed entry machines (early PC based) at each local bank. Then the local bank did data entry on these machines, using their existing clerical staff and ‘user-friendly’ software. The data was written onto 8-inch floppys, copied, and the floppy was sent with the physical checks to the computer center. (Still by courier, at this point, though there were plans for eventual dial-up transmission.) The computer center then read the data from the floppy and sent it on to the mainframes (or if the read failed, fell back to doing data entry from the physical checks.)
These clerical people were older bank tellers (nearly all women) or a secretary to the Bank President. The designers of the system were young computer nerds. Guess what? They didn’t communicate very well.
The 8-inch floppys tended to wear out, and since the data was so valuable compared to the price of the disk, it was decided to use each floppy only 5 times. So they printed labels for them, which had only 5 spaces to write the bank id, date, etc. One space was filled out each time they were used; when all 5 were full, the computer center kept it and returned them a new blank floppy instead. (So the computer center ended up with a bunch of used floppys to discard (used 5 times!). Since I (and some others) had PC’s (this one - TRS Model II) that used 8-inch floppys, we took lots of them home – a nice fringe benefit.)
But there were lots of failed floppys, eventually traced to the clerks filling out those labels with a hard pen – pressing down on those floppys with a sharp pen could damage them enough to make reading them iffy. So the bank bought a few gross of a soft felt-tip pen in a strange purplish color, sent them with every floppy, and told all the clerks that the floppy labels “absolutely MUST” be written with this purple-colored pen. It worked; the number of unreadable floppys dropped way down.
But an unintended consequence: many of those senior clerks (and the new hires they trained over the years – most of the original ones are long since retired) are convinced that computer disks MUST be labeled in purple ink. Those old 8-inch floppys, the 5-1/4’s that replaced them, the 3-1/2 inch ones, even modern flash drives – anything other than purple ink will surely damage that storage. The supplies department of that bank chain is still stocking great numbers of purple felt-tips, 25+ years later!
Another story: those local machines were not very reliable, and when needed, the bank sent a team from the computer center out to these small towns to repair them. One time, they asked the clerk if she had a backup copy of the data disk. (Not expecting much; experience had taught them that backups were frequently skipped.) She said “of course I do. I copy it every day, just like the instructions say.” And she took out a file folder, and handed them – a careful xerox copy of the 8-inch floppy disk! When they protested that this would not work, it was not a copy, she (a formidable woman with 20+ years experience at the bank) looked at them sternly and said “young man, I know what it means to make a copy. I’ve been making copies and filing them since before you were potty trained. That is a good copy.”
When they were telling this story back at the computer center, I upset some people by saying she was right. The system was supposed to be specifically designed for use by existing clerical people, with no computer experience. The instructions said only “make a copy of the floppy disk, and file it.” Experienced clerical staff are far more likely to think of xerox copies than anything else. Also, the instructions for copying a floppy disk were hidden in an appendix of the instructions, and not mentioned at all on this page. They did change the instructions after this. And I don’t think she was the only clerk doing this, based on the sudden increased demand for floppy disks after the new instructions went out.