This particular system usually came with cards that had 10 or 12 holes along the side. The items were usually checked out in intervals so that you couldn’t repeat punching a hole without having to fill out a new card.
When I was just a humble student assistant, I finally graduated up the ladder where I got to use the needle to shake the cards. It was an auspicious day.
After two or three times, it wasn’t particularly fun and you realized that it was usually the same people who fell out. Or it could be professors and there was nothing you could do to them to get them to return materials.