I'm Dealing With A Problem Customer. Opinions Welcome. Kind Of Long.

Chicago, there are people who are never going to progress beyond having a certain facility with technology, and here’s nothing you can do about it (this is the voice of experience speaking). You built Doris a state of the art system, and she doesn’t appreciate it. Suck it up: she never will, until someone else tells her so. You feel she’s taking advantage of you (and she is), but the point is possibly that SHE feels YOU are taking advantage of her!

I’m sorry if my view comes across as unsympathetic, because it’s not meant to be: I actually sympathize a great deal. You are genuinely trying to do the best thing for her, but she just doesn’t get it. I’m afraid you just have to either accept that she is not trying to drive you crazy, and put up with the fact that she IS driving you crazy, or let her find someone else to solve her problems.

But try the maintenance plan first, that sounds like a realy good idea (so long as she doesn’t use that as an excuse to call you out twice as much as before).

zephyrine, excellent advice. That is exactly what I needed to hear, in order to come to terms with this situation.

Also, Martin Wolf, you are correct. The four line discussion between me and the Chiropractor was edited for time restraints. The Chiropractor was obviously talking about programming, from scratch, billing and patient software for his practice, because he did not feel like paying 10K for the official software.

I actually have more patience than that with customers, and I go to great pains to try to translate the problem into simple terms.

But it seems that Doris will never be a good reference for Chicago Faucet’s having built a really great system at a bargain basement price, because she simply does not know what she’s got and thus can’t appreciate the good deal she has. If anything, she might be inclined to complain that it’s high maintenance.

It would be a shame indeed for a great system to go to waste. However, in this case I would say that the waste would be Chicago’s own fault, if fault needs to be assigned, as he built a system that far exceeded the needs of his client. I understand the impulse to do special things for people when you have the capability, but sometimes it’s simply not worth the expense and time. Doris probably could have done quite well with an off-the-shelf, moderately priced PC for her purposes. A custom-built, high-end PC should be in the possession of someone who can really take advantage of the thing.

BTW, Chicago - she knows that you’re doing this gig on the side, and she regularly leaves multiple voicemail messages for you during the workday until you call her back? Amazing. Do you bill her for the time you spend on the phone with her? If not, you’re losing money, and she is taking advantage.

I would also add that billing her per session, in which you would handle any number of things per visit of indeterminate length, is perhaps not the best idea. You’ve said that she springs stuff on you when you show up - to me, it suggests that she already feels she can ask you to do more than she originally requested help for, without you charging extra. The idea to put her on a maintenance plan is a good one, but I suspect at this point in time she may resent having limits placed on her ability to summon you whenever she wants, for however long you need to be there until various problems are fixed. Moreover, she likely will not understand (given her knowledge level) just what you are including or not in the maintenance plan. If you really want to keep her as a customer, maybe giving her an hourly rate would be better - at least that way she will understand exactly what she’s getting (i.e., your time) and what it will cost.

I’ve worked in tech support for eight years, I’ve picked up a few tricks to dealing with the very computer illiterate.

One of the most important things to do is neutralize their fear of breaking the computer. If they ever express any kind of concern about performing an action, either at your direction or (most likely) something you ask them to do themselves later, I explain to them that there is no way they are going to break or ruin their computer just by typing on the keyboard and/or clicking things. I let them know their data can be lost (and I have learned with a large percentage of the population you HAVE to let them know that this means their emails, pictures, documents, etc. because for a lot of people ‘data’ just means some esoteric computer stuff they don’t care to understand) but their computer will not be ‘broken’, and it should be easily fixed (easily, that is, compared to some hardware problems).

You have to be ready to accept incorrect usages of computer terminology. I noticed in one of your posts you dismissed a guy requesting you to ‘reprogram’ the computer. This was flat out dumb, you had to know he was not expecting you to do any actual coding. He may have heard of some way to reconfigure XP to run faster, saw some webpage of how to make XP look like MacOS, or maybe just wanted different colors or a different theme. On something like that, I’ll just ask them what they want me to do and not bother correcting their usage. I don’t care if they refer to the actual tower as the CPU or the hard drive (I’ll usually correct them if they call it the modem, because that can cause some serious confusion on a lot of issues). The only things I’ll bother trying to teach people the right word for is things that can cause confusion in our troubleshooting - if they say ‘reboot’ when they mean ‘ran the CD that reformatted the HDD and reinstalled the OS’ I make sure we get that straightened out, because I am likely to ask the customer to reboot the computer at some point or another. If I am trying to troubleshoot specific components of the computer I’ll make sure then that when I ask if the computer had any little lights lit up on it they are not looking at the monitor.

One thing you might try doing that I do all the time by the nature of my job (I only do phone support) is not actually sitting at the computer and doing things for her, but walking her through them. It would a lot easier for you, since you could point at the things on the screen you want her to click, as opposed to having to describe them. She’d probably learn to do stuff on her own better if you consistently did this, and when she sees how simple your job is she may be less likely to pay you $100 for things she might be able to figure out herself. A lot of people think that folks who know how to use computers are essentially practicing magic - typing strange codes that make no sense, figuring out complex equations, performing series of actions in complex and esoteric rituals. If you can help them understand just a few of the basics, once they get to a certain point that light bulb goes off and they understand computers just like they understand cooking, auto mechanics, or bridge.

Use analogies a lot when explaining how the computer works. You can tell them they are running out of memory due to background applications all day long and you’ll get nothing but a blank stare. I’ve found using the analogy of RAM being like the surface of a desk you are working at, and storage (hard drive, CDs, etc.) as the desk drawers you keep all your files in, as very useful. I explain the reasons why various forms of computer maintenance are a good idea, what will happen when they don’t do it, and of course make the analogy to changing your oil and/or putting gas in your car. When people don’t understand how a problem they are describing cannot possibly be related to what they think is causing it, I’ve used the analogy of ‘There’s no way your car could fail to start because of a flat tire’. You don’t really have to dumb things down as computers are actually pretty simple, you just have to break it down and explain it in terms they understand.

Oh, just wanted to add, I had one call that made the computer-desk analogy worthwhile and gave me hope for humankind. I had this guy who essentially used his computer for a few basic things by rote memorization of what to click and type, with no understanding of how the computer works. I explained to him how there were programs he had installed on his hard drive (like files put in the desk drawer) that are automatically being loaded in memory when Windows starts up (like file moved from the drawer to the surface of the desk), and he had so little free memory that everything was barely running (he didn’t have room on his deskttop to do any work). He paused for a while, then he asked if there wasn’t some way to keep the computer from moving the files from the drawer to the desktop every time without throwing out the file.

I got a big grin and taught him how to use MSCONFIG to remove programs from your startup group.

Would pcAnywhere help? Or Windows’ remote assistance?

If these programs allow file transfers, you could have downloaded the Quicktime installation program, transferred it to her computer and installed it remotely.

You could rationalize charging her your old rates (charge her the new one if she demands that you be there in the flesh) and you may cut down on the ‘while I have you here…’ BS.

I don’t know how many of her crises this would solve, though.

I may have a solution for you- I’ll fill you in when we meet.

Have you considered hiring a high school or college student to work part-time and handle the nuisance/routine maintenance calls? If you pay the kid $15 or $20/hour, that would allow you to supply support to the easily-panicked at a rate that’s acceptable to everyone.

Follow Clear Air Turbulences’ advice. I know I will!

The local library here has classes specifically geared toward teaching senior citizens how to use computers. I think this practice is fairly widespread, as my originally-technophobic grandmother took one of these classes in another state, and is now fairly confident with her computer.

Maybe you could suggest something like that to Doris? Not in a way she’ll interpret as “You’re a PITA, why don’t you go learn to do my job so I don’t have to deal with you,” but in an empowering sort of way. Like, she’ll learn all sorts of neat stuff about this complicated machine on her desk, and be able to do even more with it, etc. If she can get over being afraid/flipping out over little things/being convinced that she can’t know anything about computers, she’ll depend on you less, save herself money, save you aggravation, and it’ll be puppies and world peace for everyone!

Does it involve a shovel and a bag of lye?

Could you try contacting her family. She sounds like there aren’t many computer savvy people for her to draw on; but, her family is in the digital age. Maybe you could explain your problem to them. They don’t like you? C’est la guerre. But if she doesn’t have a younger person who knows computers a little better than herself, they might find you to be a godsend.