I work in the accounting department at a semi-large company. The company controller was recently fired and no one has been hired to take her place. In the mean time the Laverne and Shirely and I are manning the fort. ;j
Shirley insists that that little credit card machine be unplugged and locked in a drawer every night before we go home. :rolleyes: It makes no sense to me since all money is directly deposited into the bank account of our company. No one can steal from it. Am I right or wrong?
And Laverne brings in the mail, full of checks to be applied to accounts and deposited but, has Shirley open the envelopes and make copies of the checks, make out a deposit slip and deposit the checks THEN Laverne uses the COPIES :smack: to post the payments to the customer accounts. Am I wrong or does this make sense?
I tried to find a site that has proper practices written there in black and white but, couldn’t find anything. Any help would be appreciated.
re: the credit card machine, it is possible to credit people’s credit card’s with it (if it is like the ones I have worked with). So if it was left out and operating, a person could use it to add money to their credit card account. It would, of course, show up on the company’s records and be easy to track from that, so it’s not exactly the brightest way to steal money. Perhaps the machine has a PIN function to operate it, so you don’t have to lock it up? It won’t do any good to steal the thing, since it won’t work from an unrecognized phone line.
And what this sounds like is a fairly decent process, actually. You’ve got some segregation of duties, meaning that no one person is entirely responsible for receiving, depositing and posting the payments. I might go a step further and have someone other than Laverne OR Shirley actually make the deposit.
The copies are fine - it allows for a backup reference in case the customer calls and says “I sent you a check for $2300 and you only credited my account for $23.00”. The copy (assuming it’s kept) allows you to actually go and reference that check and prove or disprove what the customer is saying.
Of course, if the checks aren’t being kept, then making the copies is useless, and only works as a time saver, with Laverne not having to wait for Shirley to post the payments before making deposits.
And what’s your name, Squiggy?
