I just got done doing a mail merge that involved my typing in my return address so that it would appear in the proper spot in the corner of a series of labels. I wrote down the steps. This is for Word 2003, so I can’t guarantee that all the steps will be the same - or even that this will work at all in 2000. If you can’t do what I list, the you’ll just have to see if an equivalent commend exists.
I’m putting down all the steps in order, even if they seem obvious, because I know from experience how easy it is to make assumptions about what someone else is or isn’t seeing.
From the menu, select Tools/Letters & Mailings/Mail Merge.
Make sure Mail Merge Toolbar is checked. (Or do this from View/Toolbars.) [If there is no Mail Merge toolbar, then this won’t work]
Click on Starting Document
Click on Label Options to select the labels you want
Click on Select Recipients to say where you want your merging data to come from.
When you do that a page will appear with a <<Next Record>> field in all the label positions except the first. You can now type in the static information in that first empty label space.
Then go to the Merge Menu toolbar. Click on Insert Merge Fields. A box will appear with all the possible fields to merge. Click on any you want. Each field will appear where your cursor was. You can also use the space bar, return key, or Ctrl+Tab to move the fields around. You have to close the box to do this and then open it up again to get another field.
When you get all the merge fields entered and set up the way you want it to print out, Click on Arrange Your Labels.
At the bottom there will be a button marked “Update all labels.” By clicking this you put both the static information and the merge data into every label the same way.
Then you just continue normally to the end. After you click on Complete the Merge, you have the option to Edit Individual Labels. Here you can make any last minute changes before you print.
Not exactly intuitively obvious, is it? Even with the help of a Word 2003 manual it took me some trial and error before I figured out what to do when.
I hope this is close enough to the way it works in Office 2000 to make it all work