What would be a nicer way to say “Glad you’re in town, but I’ve made plans”? Assume that due to random circumstances, a random acquaintance is suddenly somewhere that you are. You are with a group of people with preset plans that can’t be changed or extended and you had no idea this acquaintance was going to show up.
You aren’t looking make enemies & alienate people… but you didn’t invite them & they didn’t let you know they’d be there. Do the awkward “Hey, stranger” handshake and close with a “I hope you enjoy your trip”?
“I’m really sorry, but I have another commitment that I can’t get out of.”
IMHO, that makes it seem like you are somewhat “trapped” and that you aren’t intentionally snubbing them, but that you are obligated to be somewhere else.
If the person doesn’t reach out to you personally, I don’t think you need to say anything except for maybe wishing them a good trip and maybe recommending a restaurant.
But if you are more than acquaintances and the person reaches out to you, I think it’s polite to at least offer a token meeting, even if it’s “Hey Bob, I’m glad to hear you are visiting Harare. Make sure to visit the Widget museum and eat at Jakes. It’s right up your ally. I am booked pretty solid this weekend, but if you are still around on Monday let me know of you want to grab lunch by my office. I would live to see you!”
Chances are they’d aren’t going to want to trek all the way to your office lunch.
