How can I make Outlook automatically delete an incoming message?

I am not talking about putting it in the deleted folder. I want it to permanently delete the messages as they come in. In fact, I specifically want it to delete any messages with the following text in them, or block them from my mailbox all together:


This is a stupid non important error that is sent out to all techs in my dept all day long. I come to work and literally have several thousand of these a day to delete.

How do I set this up?


I figured it out right after I posted this.

Mod feel free to delete this thread.

You didn’t say which version of Outlook you are using, but the process should be similar to this.

Short of writing an app in VBA, I’m not sure if there is a way to physically delete the mail with this method. If you would like to retain other deleted messages in your deleted folder, your best bet would be to create a folder specifically for these messages, and then delete that folder on occasion.

how exactly DID you do it? I wouldn’t mind knowing :))

You just use the Rules Wizard - it takes you through it step-by-step, and you can do some pretty powerful functions.

Yep. Rules wizard did it for me. I didnt see the permanent deleteion option in there the first time I looked at it

I just want to point out that, if you’re using Outlook 98, the Rules Wizard is not included in the standard install. It’s a downloadable add-on.

Once you hit Outlook 2000, it’s standard (and very useful! :)).

I used to appreciate the option to delay sending an e-mail until a particular date and time but it doesn’t seem to be there any longer. Is that right or should I keep looking?

From Outlook Help:

Thanks for the suggestion sdimbert. Of course that’s what I used to do.

But now I’m using Outlook Express 6 and there is no ‘Options’ item to click within the message, and nowhere to enter the date and time you want. There is a Send Later option under the File menu, but that just saves messages in your Outbox so they get sent when you give the ‘Send and Receive’ command. That’s useless - if I wanted the mail to get sent by giving a command I’d just click Send.

There’s an Options item under Tools, and on the Send tab of that dialogue there’s a Send Immediately check box. Unchecking that makes Send Later the default send condition - still no use.

So there’s no way of indicating a date and time to send automatically, you have to give a command. Thanks Microsoft.