How does one turn a critical eye towards his or her own writing?

I have a coworker who prizes herself on her written communication skills. But I always have a hard time reading her emails. They tend to be run-on, no-punctuation affairs that don’t present her ideas in an efficient manner. These aren’t informal “u ready 4 lunch?” type emails, but rather correspondence where clarity is important. It is possible that her formal reports (if she has ever written any) are much better. I don’t know. But she seems so critical of other people’s writing that it seems strange to me that her own writing isn’t better.

Then it dawned on me that maybe we all have a similar blindspot? I’ve always considered myself a strong writer, and I can point to the articles I’ve published as “proof”. But perhaps I’m more adequate than strong. Perhaps I need to be more critical of my own work before rolling my eyes at another person?

People aren’t afraid to admit that their math skills are terrible. But apart from people with dyslexia, few are willing to confess to their poor writing ability. Why is this? What is it about writing that makes self-evaluation so difficult?

Partly because we know exactly what we are trying to say. It’s only those other [apparently stupid] people who can’t read properly. Why don’t they automatically make the same assumptions that we do and read with the context we had in mind???

We see that here all the time.

I let a couple days lapse between writing and rereading something. Then I let a couple more days lapse between editing and rereading again. Every time I look at it again it’s like I’m seeing it with fresh eyes or from another perspective. I have never taken this approach to my dope posts though.

I just imagine that I am turning it into Sister Mary Claver, who was my sixth grade teacher and a grammar nazi. (She also had a speech impediment)

You can’t usually do that for business e-mail communications, but that’s good advice for things that are not time-sensitive.

You can use the search function to look for things people do that contribute to wordiness or other problems of clarity. If you search for occurrences of the word “was,” you can find all the places where you said “was [verb]-ing,” when “verbed” works just as well, for example. When I write something really important, and more than a couple of pages, I always do this. I search for the word “like,” and “such,” to find similes that would work better as metaphors (where I could say that x is y, rather than x is like y), or even just incorporate an image into a phrase, and lose the copula altogether (real example: once changed “until the sun was a little, glowing stub” to “until just a glowing stub of the evening was left”). I check places I may have used the subjunctive incorrectly. I check for sentences that begin with conjunctions, to make sure I really want to do that. Prescriptivists say “don’t do that” for a reason. It still can work in informal writing, but you really, really want to make sure it’s the best choice, and that the sentence is clear. Search for the word “can,” and change it to “will” if “will” works, to strengthen your sentences. Get rid of qualifiers like “sometimes,” “might,” “could,” and “sort of,” unless they are imperative. Just say your bit, and go on. The more you qualify, the less punch your verb has.

Grammar check detects run-on sentences, and other things that hurt both clarity and style.

I second the recommendation to put something away for a couple of days, and try not to think about it, then approach it as though it isn’t your own.

When I edit, I try to cut as many words out as possible. Verbosity is the enemy of clarity. Any time I used three words when I could have used two, I change it.

FWIW, people tell me I write well, and I am usually to go-to person at work when someone needs something proofread or edited. I was once on a team that had to turn in reports every week, and we passed around the job of writing them. Our supervisor told me in an evaluation she was always glad when it was my turn to write the report, because mine were “easy on the eyes.” I’ve got a degree in English, and I pretty much always got As on papers. I got a few Bs in English classes my freshman year, but pretty much all As. I’ve written movie reviews for two different local rags, and I’ve had a couple of short stories published. I’ve never been more ambitious than that, except in my daydreams, which is why I’ve never written a novel, other than the one I wrote to cheer up a friend, in which I made her the main character. So that’s where I’m coming from when I make those recommendations.

Of course, always spellcheck. Even really good writing will be brought down a notch by bad spelling.

People tell me I write well too. But I’m sure the same has been told to my coworker, because otherwise why would she consider herself a “good writer”? I don’t know if compliments are always the best judge.

Is the problem unclear prose or unclear thinking? The former is much easier to fix than the latter. Also, are the problems that the person in question complains about in others the same he/she makes, or different ones? Everyone can learn a bunch of grammar or style rules and complain when others break them, but few people can learn them all and break them only where appropriate.

Yeah, but the fact that even supervisors have come to me for advice, proofreading, or even to ask if I have time to write something for them, while they don’t seem to go much to other people probably says more. Of course, I also get writing tasks done. Some people see a blank screen or page as intimidating, but I see it as an opportunity-- even a playground. I suppose maybe the fact that I can get writing tasks done could have something to do with it, but if my writing made people look bad, they wouldn’t ask for it, would they? Just trying to give my bona fides, so the advice didn’t look like things I just pulled out of my ass, but rather stuff that worked.

I agree with both John Mace and Mr. Nylock.

  1. I know what I mean, why are you too thick to understand what I said?
    B. If it’s an important type of letter, it’s often a good idea to save it and reread it a day or two later.
    III. I’d hardly consider a message board post to be formal writing. Worlds won’t end and non-combatants won’t die if I make a typo, misspelling, omit some punctuation, dangle a participle, or otherwise mangle my words.

If they ask you to proofread for them, do you just bring up the document on Word and correct it or print out their version and mark it in red ink?

You do write well.

I think this requires a strong sense that words have specific meanings, and the ability to read a sentence (yours or another person’s) asking “What, precisely, is the meaning of these words?”

You can practice this by reading what others write and noting the difference between what they actually said and what they (presumably) meant to say, what phrasing or word choices would have worked better, etc. You can also study the works of notable authors to see how the masters express their thoughts clearly.

But it’s clear that some (many?) people either do not have the habit of reading what they write, or can’t separate the meaning of the words from what they intended.

A trick is to read whatever you write out loud. You will have to read more closely just to get the words out, and your ears will catch things your eyes won’t.

This!. Take the sentence apart and make sure that each component is correctly used and unambiguous in meaning. Make sure there aren’t any missing assumptions.

Many writers who think they’re better than they are simply don’t understand word meanings or grammar very well. For example, they learned a word’s meaning by guessing at it from context rather than looking it up in a dictionary.

The unambiguous part is best illustrated with an example. “My mom took the dog for a walk. She likes to drink water out of the toilet bowl.” You do that often enough and nobody will have any idea what you’re saying, even though you haven’t exactly made any errors.

Sometimes people would bring me a printed document, sometimes they’d bring me a file. My work history goes back pretty far, but I’m not working in an office right now. When people would give me a file on disk, or just ask me to pull something up, I’d save my corrected copy under a different name.

Oh yes. If there’s a way to misinterpret what you’ve written, readers will find that way. I had a copyeditor once who made me unambiguate everything that even hinted at this issue. Then again, she also wanted me to unsplit my infinitives. This is where I draw the line; if it’s good enough for captain Kirk, it’s good enough for me.

Working with good editors is the best way to get better at writing. Reading a lot (of good writers) also helps a lot. The latter is easier on the ego.