I have an interdepartmental correspondence form that I will be submitting by e-mail.
In addition to the form, I have another file that will be sent as a supplement.
If I was just printing the form and sending it in an envelope, I’d print the supplement and indicate on the form (as in a business correspondence) that there is an enclosure.
Should I just follow the same rule if the whole shebang is sent by e-mail?
I usually just say “see attachment” at some point in the body of the email. But if I’m understanding you correctly, there isn’t any body to your email. Is that right?
Bingo, it’s just being used as a vehicle.
I ended up just putting ‘Enclosure’ at the bottom of the memo as if it were paper.
The only thing that’s needed in the body of an email is the actual message you want to send. In this case, I’d just include a brief explanation of what the form is and why you’re sending it (e.g. “here are the performance review forms we’ll be using this quarter”).
All the other information a person might want to know is handled and displayed by the email system itself.
This is important. I, like many people, tend to automatically delete email with no text, just an attachment – most of those are malware SPAM. Some people even have filter to delete them automatically.
Besides, it’s rather rude to not have even a word of explanation, I’d think.