I’m having some problems with Ms word, and if someone could help me, I’d appreciate it.
Thing is, I’m helping a collegue create a word document, in this document there will be tables for data entry, and a space for two pictures, to which the data will refer.
Now, I’d really like to make a limited area in the document for these pictures, meaning that when my collegue pastes an image it instantly formats to a specific size on the document. This way the images will always be in the exact same place, with same size, and the page breaks will not mess with the layout of the document.
I have been trying to do this with tables, but haven’t been able to solve it.
Hopefully it is reasonably clear what I am talking about, if not, let me know, and I’ll try to explain it better.
Any input would be appreciated. Thanks in advance!
Been awhile since I used Word, but I do not believe there is a built-in functionality for what you describe. You could, however, record a macro that resizes the currently selected image; your colleague would need to then paste the image and run the macro - not sure if that’s going to be much easier than just teaching them how to resize the image themselves, though.
If you can train your colleague to right-click the image and select “Change Picture” (rather than copying-and-pasting) it should keep the original position and size.
Keep in mind that unless there is a set standard for the originals, not all photos will look right at the same aspect ratio and scale. If you have variable originals, you may end up with a terrible-looking document if your colleague blindly follows a set standard without consideration for possible variability. For example, if most of your photos are landscape at a ratio of 5 wide by 3 high, but one is portrait-oriented, and is then forced into the 5x3 aspect, it’s going to look unprofessional. It may, therefore, be wise to include instructions such as, “Make sure the photo is at the original aspect ratio but is never taller than 3 inches or wider than 5 inches (or whatever your document’s layout accommodates).” Resolution goes along the same lines, as well–an original that is much smaller than your standard shouldn’t be resized to fit the standard maximums, as it will lose resolution and end up blurry or pixelated.
