I belong to an organization and often send emails to member of the board of directors. Many of these folks have both organization based as well as personal email addresses. so it’s title@orgname as well as joe@gmail.com or joe@aol.com as an example. All their addresses are in my contact list. They also have a label attached such as “BoD” standing for Board of Directors.
If I create an email and put BoD in the to block, I often get their non organizational email instead of the desired organizational one.
How can I fix this? Is it based on the order of the emails listed in their contact info?
Well, for someone to answer that question, we first have to know your device (smartphone/computer), platform (Android/Windows/Ios) and the email app/client you’re using.
Can you create a new mailing list of contacts (ie a sub folder of your contact list) and put just
the orgname addresses in there, then put the name of that new mailing list in the To field ?
(That’s what i do in thunderbird…)
I had the same issue with the members of my football pool, of which are 15. Most of them have both work and home email addresses. I send a couple of emails each week to the pool. Some of them want the email to go to their work email, while others want the email to go to their home email.
The only way I figured it out was to edit each contact so that each contact had only one email address, which was their preferred email address. I then created the label and added the contacts. After that, I again edited each contact and re-added their second email address.
I can see that for printing labels, but not for sending email several times a week.
I tried swapping position of the emails in the contact list thinking perhaps it always used the one listed first seemed to make no difference. More testing required.
Is this directed to me? Because I send two emails each week. I created the Gmail label within Google Contacts using the method I described above. It’s worked fine ever since.
This is a bit of a hacky workaround, but can you just make a draft email where you manually type in all the emails that you want (i.e. don’t let Gmail autocomplete it by their names, but just manually enter or copy/paste the right emails), and then save that draft with a subject like “TEMPLATE for emailing the board - don’t delete!”. Don’t send it (ever).
Any time you want to write a real message to them, just open that draft and copy & paste all the emails into a new message and send that instead.
Alternatively, you can also make an actual Google Group for the board – that’s Google’s actual mailing list for groups solution. The board members’ email memberships in a Google Group are separate from your own Gmail contacts. It’s free and this is probably the “right” way to do this, but it’s a bit more work than just copying & pasting in Gmail.
Some of the board members have two, or more, email addresses. I think I’ll add those folks to my contact list twice. Once with each address. I’ll just add the BoD label to the listing with the preferred address.
There’s probably a better solution, but I think this will work for now.