Recommending a star employee over a marginal one isn't racism or playing favorites, you dingbat.

Short version: one of my employees is boiling mad at me. Why? Because I declined to write her a letter of recommendation for a promotion, after first writing such a letter for a peer of hers whom I judged more qualified.

And now the details. I manage a team of account managers. There’s about twenty people on my team, only two of whom matter to this story: “Ginger” and “Robin.” Both have been with the company about several years, but Robin has about a year’s seniority; they’ve been working for me about a year.

Ginger is made of awesome. She’s by far the best member of my team. She consistently exceeds her productivity numbers by ten percent or more, and her sales figures reflect her hard work. She sets the curve for continuing education; if I wanted to, I could ignore the memos on what reps are supposed to be learning and just check her logs, because she’s always ahead of the game. She’s first in and last out every day; her sales proposals are clear, well-written, and personalized to each customer; she requires almost no actual management.

Robin is … adequate. She meets her productivity numbers exactly–no more, no less–because she stops making calls as soon as she reaches her day’s target. You can set your clock by her, because each day she clocks in at the last possible second and clocks out at the first possible second. Likewise, if she’s supposed to learn how to use a new product by close of business on 7 December 2012, she starts the the sixty-minute training module an hour and five minutes before the deadline. Her sales are decent but not spectacular, which she blames on her stars rather than herself. Et cetera.

Recently a position in the training department (incidentally a possible stepping stone to a team manager’s job) opened up; it was posted on the company intranet for any employee to see. Almost regretfully I drew Ginger’s attention to it, but she already knew and had begun getting ready to apply, which involves gathering documentation that she’s eligible for promotion, preparing an updated resume, writing an essay explaining her unique qualifications for the job, and so forth. She asked me for a letter of recommendation. I was tempted to let her write her own and just sign it, but I thought she might be too modest so I wrote it myself so I could be properly laudatory.

That was a few weeks back. Close of business today is the deadline to put your application in. Robin came to me this morning asking what she needed to do to apply and asked me for a letter of recommendation. I pointed out that the instructions on how to apply are on the site; that getting her documentation together would take some hours, so if she wanted to do that she should take some personal time as she still has her current job to do; and finally said that I couldn’t write her a letter as I’ve already done so for somebody else. This caused her to explode, saying, among other things, that “You wrote a letter for Ginger, write? Of course it was her. Blondie’s your damn pet. She does everything you want her to do, the way you think it should be done, and you think that makes her the best!”

She started to say some worse things–she was about two works short of calling me a self-hating Negro-- but I cut her off. She was already being insubordinate, I pointed out, but in a way I could overlook. A few words more and I’d have to write her up. If she still wanted to apply for the job, I’d approve of her taking personal time to do so, but in the meantime she should leave before she said something she’d regret.

And so she left in a huff. I passed by her desk on other business a while ago–and outside her eyeline–and overheard a cell phone conversation in which she actually DID use the phrase “self-hating Negro.”

Sigh. Silly twit.

You should have written the letter. You are not required to submit the same letter for both of them. The stark differences would help Ginger more.

Bonus: no blowback from Robin.

Dude, some people will blame their shortcoming on anything they can hold on to besides themselves. Something similar happened (with no unnecessary injection of race, thank gods) to me maybe two years ago. One of my coworkers spent like a week being mad at me and my boss because I got a glowing recommendation and she got a pretty mediocre one. Kills me. Apparently I’m the favorite, and she’s not being afforded proper opportunities because she doesn’t have a degree from a fancy school, and whatever. Dude, no, one person is much, much better at the job than the other. The end. Then she got even madder when I went on to the second and third interview, while she did not. Neither of us ended up getting the job, though, which is surprisingly when she stopped being mad about it.

Ppl r dum.

“You will be lucky if you can get this person to work for you.”

“Um, yes. Yes it does. That’s kind of how these things work.”

Knowing you, you already know this and have done it…

But make sure you’ve got all your documentation in order for when she goes to complaint to upper management or HR.

Twit.

Couldn’t you have written a letter with all of the background information about her in your OP, sealed it, and delivered it on her behalf?

The productivity and sales documentation will be contained in the packets applicants are themselves required to assemble. They will show that Ginger, for instance, required to have a minimum average of 24* unique customer contacts and 2* hours on the phone per day, in fact averages 30* & 2.5*, while Robin meets those exactly. They’ll show that Ginger’s sales are higher, that she does more sales presentations, that she is listed as secondary on more deals by other reps (i.e., that she not only excels in her own territory but also frequently assists other reps in closing their own deals). Her essay arguing her case will also, I’m sure, reflect the fact that she did multiple drafts and got input from others rather than being slapped together in an afternoon … and so on.

  • Not the actual number

I hope you have been counseling and evaluating both as to their job performance as it goes instead of hitting her with it all at once.
Also, why do you hate yourself?

In your position, I would have written letters for both of them, but different letters. It can hardly matter since the actual documented facts would seem to speak for themselves.

Oh. My. God. Somehow it is your and Ginger’s faults that she is a clock-watching bare minimum employee. Words…not…coming.

If you want her to wear more flair, tell her to wear more flair! :smiley:

I had people working under me who’d do just as your underacheiver does - no more than was required of them. No matter the great incentives for higher numbers, no matter if they liked or disliked me, I was finally told I wasn’t going to TRICK them into numbers higher than the ones they’d been give. Trickery!
And every single person who ever got promoted was first and foremost judged by what race they were by the underachievers. No promotee ever deserved it unless they were of the same racial group. (They *could *have been pulling my leg; they thought my Northern quirks were funny, like how I twitched when they threw the word ‘ghetto’ around, which they did more and more when I said I wasn’t comfortable w/ it.)

I also would have written a letter for both. It would have been easy to damn with faint praise. That way you never have an accusation of favoritism.

Well, you probably still would, but that’s all in her head.

“Self-hating Negro”. God knows I’ve been accused of hating my own ethnicity/culture but I haven’t had to work with many of my own, so I don’t hear it at the office at least.

I would have written a second letter. But more importantly, you shouldn’t have told her about already writing a letter for someone else. But now you have to cover your ass and find a way to get rid of her.

I would have used the ‘uh, I don’t have time, you came to me on the day you need to submit it’ excuse.

I haven’t checked because I’m really lazy, but I suspect there’s a rule against recommending two employees for one position. I don’t feel comfortable for doing so, anyway. And even if I hadn’t written a letter for Ginger, I wouldn’t have been comfortable telling Robin I was going to write her a “recommendation” letter which did naught but damn her with faint praise. “Robin clocks in and out exactly on time every day.” “Robin’s desk, while disorganized and cluttered, is not actually filthy; I detect no aroma of rotting tuna salad within her desk drawers and the desktop is admirably free of drying diet Coke residue.” “At no point during her tenure on my team has Robin been investigated for any felonies.”

Amusing to write, yeah. But if I tell someone “I’m going to write you a letter of recommendation,” I think I should be actually praising them. Writing the above for Robin would have been as disingenuous as restraining my praise for Ginger because I don’t actually want her to leave.

I’ve given people tepid recommendations before. It’s easy to tell it’s not much of a recommendation. But if you have to worry about a rule for only one recommendation then it’s not worth worrying about Ms. Verruca. Just watch your ass around someone like that. Maybe she’s just a whiner, but she also sounds like someone very deliberate in her actions.

There’s no place in a professional environment for insubordination or racism. But the fact that she works exactly hard enough not to get fired is more of a neutral mark against her, not a black one (no pun intended). I think Robin’s clock-punching attitude is well-suited to typical corporate employment. There’s a risk of becoming “too good to promote” if you exceed the mark too much. And there’s an increased risk of burnout if you’re working for a company that doesn’t recognize/reward strong performance with commensurate compensation.

I’m a corporate clock-puncher myself who requires (and prefers) minimal management. Fortunately, my boss knows this and is happy to leave me alone as long as I make my numbers. And aside from a brief stint last year, I always have. I started out as an all-star like Ginger. However, after excelling failed to garner appropriate recognition, I scaled my efforts back significantly.

For keeping her job, I agree.

For getting promoted? Nyet. Why should anyone believe that Robin is competent for a more responsible position when she’s only marginal in the current one?

One thing abouther clock-punching is that, while it looks easier, it’s actually riskier and more stressful. The problem with meeting productivity numbers exactly is that it makes you more vulnerable to any one bad day. When you’ve averaged 30 days a day for the first three weeks of the month (the minimum being 24), then bad luck and unforeseen events screw up your numbers that last week, yoiu don’t have to worry because you’ve already gotten your monthly total where it needs to be. When you stop every day at 24 calls, then that one bad Monday on the last week screws you mightily.

And of course people with good productivity numbers get paid better, both because they’re eligible for higher raises and because it’s more likely simply on the numbers that they’ve closed more new business.

I don’t actually want Ginger to get this promotion, by the way. But I’m gonna help her get it anyway, because the cost to me of keeping her in place when she deserves and wants better is higher than the cost of losing her.

You could have said, “Sure, I’ll write you a letter of recommendation.”

And then wrote a letter that said, “I recommend that you NOT consider Robin for this promotion.”

By the way, I think this:

Is much funnier if you omit the word “desk.” :smiley: