Of course, I don’t know what sort of scanning set up she has, but scanning pieces of a document and then updating parts is usually more complicated than scanning an entire document, saving it and deleting/over-riding the existing document. At least it is in my world.
Tell her all of the odd numbered pages are new. Thank her for her work and take the document back. Next week, tell her that you had to revise it and that now all of the even numbered pages are new.
I’ve got to ask though. If you’ve just updated and rewritten the whole manual, isn’t it already in an electronic format? If so, why would it need to be scanned instead of converted to whatever format is desired?
Not to answer for Jeep’s Phoenix, but it’s possible that they want it in a .pdf format, so as to avoid having problems if some users are using variations on the company’s standard word processor.
Thanks for all the suggestions…action will definitely be taken on the report this week.
That has been my experience…unfortunately, my department doesn’t have write access to the place where the reports are stored, so I would still have to find someone else to save it to the right place if I scanned it myself. Part of the reason she’s complaining is that there are a lot of 11x17 pages in there…she has to unfold these. (Sometimes she forgets to do this.) Love the odd-even suggestion, by the way! 
A large portion of the report consists of drawings and other documentation taken from other sources. Some of these are scanned in, but it’s generally easier to just scan the whole document.
According to my boss, who took over the logistics parts after the person doing them sort-of-left (she was busy with an international move involving an already-there partner and two little boys), “sales works perfectly and purchasing is doing all right”.
In the week I’ve been here post-handover, sales has had again every single time the same problem they have every time they make a sales order (but which had always been manually fixed by Bossman without telling them “please remember to do this step”) and purchasing had a woozy I’d never seen before: upon receiving 60 Metric Tonnes of material, they’d show up in the reception reports as 60 Metric Tonnes but in stock as 60 Kilos. We opened a helpdesk ticket but I also wrote to Bossman and to the tier-3 person asking for ideas and saying we’d opened a ticket.
Bossman wrote saying “you should write a ticket”. I wrote saying “we did, but knowing how well those work, I thought I’d ask you guys”. Bossman wrote (in all this, tier-3 guy was cc’d) “you shouldn’t bother tier-3. It’s happened before but I don’t know why, I thought I’d solved it. Anyway, patch it like this.” Tier-3 writes “found the problem: change this setting and then do this-this-that.”
Tier-3’s fix has worked. Ticket people wrote “stock is in Kg because that is base unit. Close the ticket.” Yeah, there is a reason I jumped over them… will I go to Hell for thinking “gee boss, you don’t even realize you’re looking like a moron in front of Tier-3” when he wrote that this was a recurring problem he hadn’t been able to fix?
I don’t think Bossman understands the difference between “fixing things” and “patching things up”. Nice fellow buuutttt…
All that needs is “Save as PDF”, “Export to PDF” (both of those, and under both names, present in Word and in OO) or a PDF Printer. I send my invoices as PDF, it doesn’t need a printer or a scanner and it’s WYSIWYG.
I was wondering about that - just save it as a PDF?
I did not know that.
I haven’t been involved with the creation of a .pdf since 2006 (and then it was with a scanner, as our word processors had no capability to save as a .pdf).
Had to get up late for a doctor’s appointment, and then go into work afterwards.
As I mentioned on my FB page: My last job sucked and I hated it. Now I have a job I like and is remarkably easy. Is it ok for me to just not want to go in some days, or should I feel (as I do) guilty about that?
Well, my immediate supervisor’s inability to give clear instructions bit me in the ass today. She told me (I thought) to delete a bunch of files from the shared drive on the internet where all the department files are located. What she really meant was delete them from the mini-handbook we’re updating - a much smaller deal. When she found out I deleted them from the shared drive, she got pretty excited. When it took me five minutes and a couple of clicks to restore them all from the recycle bin, she calmed down again. :rolleyes:
I think I’ve figured out why she gives such terrible instructions; she was answering a bunch of emails and taking phone calls and talking to walk-ins while giving me the instructions; no wonder I didn’t understand exactly what she was asking for (although I do take partial blame for it - I know she gives terrible instructions and I should have nailed the instructions down very clearly).
“Save as PDF”, “Export to PDF” and “Print to… [PDF Printer]” can have slightly different functionality, but yeah, if all you need is the new file in PDF format, they all work. The differences refer to whether the file will be editable or not, and if it will be editable you’ll be asked whether you want to protect some of its functions (I make my pdfs printable but not editable).
What those do not do is produce any side notes, signatures or initials entered in ink on a printed copy, though, but it is possible to electronically add a scanned pic of a sig to any documents. One time I had an auditor complain about that, I showed him that my pics of initials and sig are password protected and he accepted it.
I was lucky in that most of my college teachers loved teaching. But I recall both The Divine Father saying, on the first day of spring, “it wouldn’t be nice to the larger classes if we just moved this to the garden, would it?” and Quantum, on that day when it had snowed, giving us a cite from the guy who discovered NMR involving the precession of hydrogen atoms in the snow… “I would evidently never have been able to discover NMR, because I look out the window and all I can think is ‘snowballs!’ - let’s go out and make snowballs, the school will still be here tomorrow and the snow won’t!”
Having days when you just don’t feel like doing the stuff you have to do, whether it be go to work or clean the house, is perfectly normal.
If it was a smaller report, I would do that myself and just email the completed document to her. Unfortunately, the backup information for this report is made of dozens of drawings, specification documents, and procedures, many of which have handwritten comments/instructions or signatures. (Yep, it’s strange.) In this case, it really is a lot easier (even with the unfolding of pages) to scan the whole thing at once.
Have you considered waiting until she goes on vacation, then scanning them yourself? 
Thanks, Nava.
Then of course I get home last night and my former supervisor had responded: “I don’t have that problem because I love my job and all my co-workers are like family”.
Yeah, fuck you. I just hope they never put you in a position of authority at your new job, or those people won’t consider you “family”.
So why can’t you scan all those drawings and notes and add them to an editable/printable file? Then if you need to change the text, you just do so and reprint/re-export.
Soo…
the firstname of one of them is still used locally as an insult, almost forty years after The Summer Of Butts,
two others are Queen Bee types who would like to control everybody’s honey-dance to tolerances so narrow they would make an actual ballet choreographer gag,
there’s three people (two of them a married couple) who refuse to talk to anybody else most of the time and who will hang up on callers, yet who complain that people do not call them,
others who only seem to contact the rest to ask for money,
and there are little children involved?
Now that’s one weird workplace.
At a guess, it’s because some of the drawings are 11x17 and those generally don’t work on a standard desktop or typical multifunction scanner. And stitching image scans together is really a PITA.
Especially when there is equipment available that can handle it easily. Even when the scanner operator requires rough handling.
It has been scanned!!! I was this close to scanning it myself…the scanner on the Xerox machine has no trouble scanning multiple page sizes into a single document. Sadly, I wouldn’t have had time for this activity today because I had to spend part of my afternoon sorting through rolls of old drawings in tubes. I want to know what asshole thought it would be a good idea to archive drawings on regular paper. Everything else in that tube was on sturdy, archive-appropriate material except for the two sheets I needed to scan. The title block on each drawing had deteriorated so badly that nothing is legible except for the drawing number.
Can you open a new thread to tell us a storey, Auntie Nava?
Hurray for the completed scanning job, :eek::eek::eek: about the bolded part.
Starts making popcorn, beer or iced tea?
Or just throw it in here. We’ve had plenty of Brilliantly Entertaining Tangents.