Ah, Ivylass, you like to plan…
Here are some of the things I did when my FIL was dying/passed away after terminal cancer:
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I went to my human resources department at work well in advance and explained a family member had a terminal illness and asked about bereavement leave and my obligation(s) to the company. I found out that, given the distance I would have to travel, I was allowed five days leave, not three, and could also take additional vacation time if I felt a need to do so. They also gave me suggestions as to how to make sure my sudden absence would cause as little disruption as possible amongst my department (your co-workers will thank you and be more supportive if you make the effort not to leave a mess behind - but you sound like the sort who is pretty organized anyhow.)
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I planned my route of travel to the in-laws, including hotels if we had to stop for bad weather along the way and favored eating spots on the trail. This made the trip down to Tennessee much less stressful since we had to make fewer decisions on the fly
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While there, I helped out any way I could. I offered to cook meals - not timidly, more like “I’m going to get dinner started, where’s the frying pan?”. Grieving people either overeat or don’t eat enough. Either way, they need healthy meals, not take-out. I also volunteered to babysit The Hag {{{{shudder}}}} - that was the MIL’s MIL, and one of the most unpleasent and abusive human beings it has ever been my displeasure to meet. Seriously. I preferred Eagan the Nazi to this hell-harpy. At least EtN did not throw feces at people (he couldn’t, being quadraplegic). I passed out hankies. I swept floors and cleaned bathrooms and changed bedsheets.
Unfortunately for you, there will be chaos. Well, if you can’t plan when the event happens you can certainly plan for every contingency. You may not know when you will be called upon to cook a meal, but you can have a meal planned out ahead of time and make sure the ingredients are in the fridge. You don’t know when someone will start crying, but you can make sure there are tissue boxes in every room.
Items to make sure are available, because they are frequently forgotten/run out:
tissues
toilet paper
sanitary products for grieving women visitors (may not be needed, but if needed and not available will precipitate a crisis)
trash bags
paper towels (stuff will get spilled)
first aid supplies (grieving people get careless/clumsy - getting cuts after picking up a broken glass or plate seems to be all too common in these situations)
soap in the bathrooms and kitchen
clean dry towels and washcloths (particularly if out-of-town guests are staying over)
headache remedies (asprin, tylenol, etc.)
Items that will help out:
- paper plates and cups and plasticware (cuts down on the amount of dishwashing required - even with a dishwasher the dishes can pile up)
- a couple quarts of stew or similar frozen meals, such as the previously suggested cassarole, that can be quickly heated and served, and if necessary reheated and reserved, and divided into small portions for those who aren’t eating much but still need to eat.
- bread and cold cuts for quick sandwhiches, along with soft drinks. Individual servings of cold cuts are a good idea - they’ll stay fresh longer, and you only need open what you need. This is no time for food poisoing!
- if you’re having guests/a large wake/sitting shiva or otherwise having a gathering, many supermarkets either have a ready-made tray of fruit or vegees, or will make one up for you. Sausage/cheese/pickle trays are also availble, but try not to over do the high calorie stuff. This will save considerable time but also allow you to feed large quantities of people, if necessary. Although personally I enjoy having lots of stuff to cut up at a time like that, it gets rid of my nervous energy. So really, you can go either way. But being able to keep the guests busy in one room while you do something else (like cook a meal) helps keep order.
- if the funeral is outside and the weather is cool, bring some shawls/blankets so folks - especially elderly folks - can throw on an extra layer if needed.
- keep some umbrellas around, both at outdoor services and also just by the door so errand runners don’t have to get soaked.
- kids will need entertaining. Games, age appropriate videos, etc. need to be available, as well as an adult to provide supervision.
Some folks go into “paralysis mode” when grieving - they’ll sleep a lot, sit around a lot, and not eat. Keep an eye on them. It’s OK for them to do this for a couple days (usually they’ll come out of their shell on their own) but encourage them to eat something, even if only a little bit, three times a day and make sure they drink fluids. That may mean putting the drink in their hand, or setting one by their chair, or whatever. Frequently, even if they have no appetite they will eat if you just get them started.
Some folks want to be alone. Some folks want to be in a crowd. Someone getting stressed out and wanting a nap should be allowed to have it, in a quiet room without disturbances. If you have a lot of people about designate a “nap room” for both kids and adults.
Some folks prefer to cry in private - that should be allowed. However, I don’t feel it’s necessary to hustle every single weeping person out of a room at the first tear. This is where knowing the family is important. I’ve seen entire rooms of people sobbing and howling for a half an hour in a very cathartic manner, after which everyone felt much better, and I’ve seen situations where everyone insists on being very stoic, excusing themselves to sob in private. Some folks want to stay home and sleep or reminise. Some folks will want to do something - organizing an movie outing or a frisbee game in the back yard is entirely appropriate, particularly when children are involved.
In some families, alcohol and grieving go together. If this is the case, you will need multiple small plastic buckets. And extra towels and washcloths.
Ivylass, I suspect you’ll be most comfortable keeping busy. During the FIL’s funeral week I not only ran errands, cleaned house, cooked meals, and took care of pets (dogs, birds, mouse, and sugar gliders) I also kept a needlepoint project at hand to keep myself busy during down times. Amazingly enough, there were down times and stretches where I was just waiting. You might be more comfortable using those times to do a quick check of the house - bathrooms in order, kitchen cleaned up, trash taken out, whatever. Which doesn’t mean you should be doing all these chores yourself. Enlist help when needed. Be the catalyst, not the actual workhorse. Have a to-do list ordered by priorities rather than by timeline.
And don’t forget - take care of yourself. You can’t help others unless you’re functioning well. Be sure you get your needs satisfied as well.