I know there is a way to do this. Part of my problem is asking the right question of the help utility.
The situation is thus:
At the beginning of my document, I have an envelope complete with Return Address, and Mailing Address (what kind of envelope does not have these?)
The next page in the document is my letter. It begins with a Return Address followed by a Mailing Address.
Consider the Mailing Addresses, they are the same. The Mailing Address on the Envelope is the same as the Mailing Address on the letter.
How can I link the two together in the document, so I only type one Mailing Address in the envelope, per-se, and I do not have to fool with cutting and pasting or re-typing later?
Create the document. Do not put the envelope on it yet – just the letter.
Once the letter is done, highlight the mailing address (You do not need to copy and paste it – just highlight).
Go to “Tools,” “Letters and Mailings,” “Envelopes and Labels.” The highlighted address will show up as the delivery address. If the return address field is blank, type in your return address (Word will remember it the next time).
Click on “Add to Document.”
The next time you do this, you won’t have to type, copy, or paste anything – just highlight the address and go to the Envelope menu.
What is the benefit of adding the envelope to the document? I’ve always just written the letter, printed it, then clicked on the envelope in the toolbar, the mailing address always appears, click print, insert an envelope, done. Does the envelope need to be added as part of the document for some reason?
Ok, after I make the letter, highlight the Mailing Adress, and click on letters and Envelopes, a couple-few things happen.
-
I can make the Envelope, but the To: Address appears in the wrong location, it is not centered on the envelope.
-
The Return address has an incorrect font. I want the first line of the return address in one font & size with the street address, and city & zip info. in a different font. So I fix these problems on the envelope and save it.
-
If I do this again for another letter (with a different mailing address) then I do the same thing, highlight the mailing address and click on letters and envelopes. The old envelope comes up (yes it has the new mailing addres on it,) but the mailing address is in the wrong location and the return address is not formatted properly.
So, this is my problem with this set-up. And this is why I would like the envelope as the first page, first section; and links to the second section as the letter.
I don’t know about the mailing address location – it always comes up in the right position when I create the envelope.
My guess is that the original text is centered. I believe it keeps the format of the original text, but I’m not sure how to left justify it.
As for the font issues, highlight the text for the return address, right click and choose font. Then select what you want to you. It should remember that selection.
For the mailing address, it will default to the font the original text is in.
Is there a field code that could get information from one part of the document, and bring it to another part of the document?