What Business Practices Have You Learned To Use Day to Day?

Today I was filling up my candy dish at work. And it got me to thinking.

I have been using a candy dish at work for about 15+ years now. I always keep it stocked with good candy, not the back shelf bargain fake chocolate - but stuff like Reese’s peanut butter cups, hershey’s minis, dove squares, etc.

And I keep an M&M’s gumball-style dispenser next to it, for those who prefer that.

I love the psychology of it. As a contractor, I’m often the “new chick” on the block. It used to be hard for me to get to know people, but it’s amazing how people will find reasons to introduce themselves when there’s candy to share.

It also works really well when people owe me paperwork. Usually sometime mid-morning and an hour or so after lunchtime, people will often drop off the signed copies of work I have been asking for - and help themselves to a little pick-me-up. People also have a hard time yelling at you while their mouths are full of chocolate-y goodness.

It’s one of the business practices I use no matter where I go - and it always works out well for me.

Another business practice I learned (and I think someone else on the Dope has mentioned it as well) is when it comes to job-quoting. We always “throw in a helicopter.”

Basically, there are some people who always have to find something in your proposal to cut. They are not happy until they cut something and it can be almost anything. So, when I was back in advertising, one of my bosses taught me that we always add something totally unnecessary. Like an aerial photography shot for a photo shoot, aka, a “helicopter.” The ad campaign might not need a helicopter shot - but if the client tried to cut something, we would steer them away from the thing that was necessary, and offer to cut the helicopter instead.

It’s a great tool - and I still use it today. So you might ask, “What if the client doesn’t cut anything? Do you use the helicopter?” Well, no - but I will usually use that as a cushion if some other problem crops up during the campaign, or come back to the customer and say, “Hey - we figured out a way to do this without the helicopter, so we’re going to come in under budget!”

Either way, you walk off with your program the way you need it, and looking like a team player.

So - what business practices or tools have you discovered and used over the years? What tips and tricks of the trade do you care to share?

I don’t know if it’s standard practice of not, but I like to answer the phone as “Hello, this is ZipperJJ.” When I call people, I’m never sure if I am speaking to their secretary or if my call got connected to someone else because they’re out of the office or what. So it seems to save a bit of time if they answer with their name so I know right off the bat who I’m speaking to and don’t have to ask.

So, when the business line rings, I answer it and state my name.

I use the negotiation skills I learned as a lawyer pretty frequently. I know that pissing someone off is never the way to get what you want. I know you have to look beyond blustering and posturing, and you can’t allow yourself to get pissed off. I know you have to allow your opponent to save face, and must allow them to walk away with something, too.

In fact, I negotiated breaking my lease today. I’ve had some problems with the apartment, but I still was bound by a lease. I ended up paying more of the termination fee than I would have liked, but less than the landlord would have liked. My dad always said you know a negotiation has been successful if neither party is 100% happy and both think they could have done better, and that’s pretty much been my experience too, both professionally and personally.

Return calls right away. Otherwise you won’t get back to them promptly and people will think you either (a) don’t care about them or their problem, or (b) are lazy and/or disorganized.

Never burn your bridges. Life is short and the world is small.

I do the candy dish thing, too: mine is just an M&M’s dispenser. Same reasons, and with the same results. :slight_smile: I’ve been doing it for almost 10 years. I recently switched jobs and thought about ditching the M&M’s, because I was finally tired of buying them, but I think I’ve changed my mind back. Right now I’m in a temporary office while my new customer vets me, and when I finally move to my permanent space I’m pretty sure that I’ll have the M&M’s in tow.

The only other tip/trick I can think of may be a fairly obvious one: be genuinely nice to admins, facilities folks, cleaning crew, and IT people. Being friendly, respectful, patient, and appreciative will go a long way towards making your life easier. (It’s a good rule of thumb for anyone, of course, but you can’t ever go wrong treating your support staff like gold.)

I try to do this, too.

I remember the “throw in a helicopter” thing from a thread a few years ago.

Return phone calls on the same day, if possible.

Be cordial to the boss(es) but not a suckup.

In group discussions, give credit to anyone who’s spoken earlier with whom you agree; people like validation. If you disagree with someone, try to find something on which you agree, and go from there to the basis for your disagreement.

Volunteer now and then for projects no one else wants to do. Never know when the brownie points might come in handy.

Put your orders in the form of requests, unless your subordinate is a jerk and won’t do what you want. Then make it an order.

Don’t lose your good name for short-term gain. Act honorably and honestly.

Keep careful notes of any unpleasant incidents that might later lead to
discipline (of yourself or of others) or litigation.

When coworkers want to talk informally, give them your undivided attention (I find this very hard, especially if they’re boring and I know within ten seconds how the conversation is going to go, but it’s still worth the effort).

Good one, and another that I try to do as well.

If they give you a laptop, make sure your boss (or whoever makes such decisions) sees you take it home or take it on the road with you fairly often. Otherwise, if it breaks or something they may decide that you don’t need one and stick you with an old desktop instead.

I don’t think this one will work for me, being in the flight instruction business and all.
:slight_smile:

If we cut out the helicopter, we’re not selling anything!

For me, I’ve found that simply remembering people’s names goes a long way. That potential client who called a few weeks or months back finally calls again. When I can say, “Oh yeah, Bob from Shelbyville, I remember. What can I do for you today?” They like that.

I second both:

  1. Identifying yourself when answering the phone. I do this on my personal line now as well. So much easier.

  2. Returning calls quickly. My personal rule is 24 hours. Return a call, even if only to leave a message that “This is GameHat, it’s X o’clock Y-day, I will call you back on Z-day around A.”

I would add - every single voice mail I leave, I state “This is GameHat, it’s X o’clock on Y-day”

Our work voicemail doesn’t by default announce the time a message was left. Nor does my personal voicemail. Makes communications easier - receiver thinks, "Oh, I sent GameHat an e-mail at 2 PM. He left his voicemail at 1 PM. So it doesn’t assume he’s seen the e-mail yet.

When I leave a phone message, I always try to leave my phone number as the very last thing I say, and I pause after each group of numbers: “202… 555-… 0000,” to give the person a chance to write it down.

I help people even if the issue they called about has nothing to do with me or my job.

I will find out what their issue is and then promise to find the right person they need to speak with. I think that is just good customer service.

Sometimes another company only has one contact and they start there to find the right person. I know I have done it and I appreciate when someone goes out of their way to help me get my problem solved.

I also leave my phone number very clearly when leaving a message and in some cases I repeat it twice. I can’t stand getting a long winded voicemail only to get have them rush through the number at the end and you can’t make out what they said.

These are all good :slight_smile: Thanks for sharing!

I do this to, but the number of times the response is “Hi, I’m looking for grimpixie” is depressing

Grim

I was coming to say that I wish people would do this. Everyone that leaves a message on our voice mail rattles it off like an auctioneer. If I have to listen to it three times and I still can’t figure out what they said, I just delete it.

I also prefer it if they start off, “This is Bob and my phone number is 123-4567.” That way, the information I need is right up front. They can go ahead and leave their life story, and if I miss the number at the end, I don’t have to play the whole thing again, waiting impatiently to find out if that number was a four or a five.

Good point. Me, too. And if I do have to pass them off to someone else, I try to make sure it’s someone who really can help them, and I always encourage them to call me back if there are any further problems.

Lists. I work in a chaotic environment where tasks are thrown at me as people remember them, usually while they are walking fast in one direction and I’m walking fast in another. I write everything down then prioritise it.

Don’t leave long voicemails. State your name, phone number, time you called, and a concise summary of your issue. Don’t ramble on and on.

I also have a candy dish, but I found filling it with chocolate would mean it was empty by 10am, which gets a bit expensive. So, Mon-Thu it’s filled with hard candies or mints, but Fridays are Chocolate Fridays. I also have chocolate for medicinal purposes or when I know someone has had a hard day…I’ll just drop off a couple of Hershey miniatures on their desk.

Once, I walked by the office manager’s cube. She had signs up saying, “Do Not Disturb…Reconciling American Express.” So, I went to my desk, grabbed a couple of Hershey Kisses, and dropped them next to her keyboard without saying a word. She called me later to thank me…she really appreciated it.

Before I fire of a reply to an e-mail, I will double check that what I’m saying is correct. I can’t tell you the number of times I have stopped myself looking like a fool by doublechecking an attachment or verifying something.

I’ve also found that it makes me look good if I can pull some information together for someone quickly. Put aside the fact they can pull the info themselves…I’ve probably already got the software program open, and it takes just a couple of keystrokes.

I know I’m sensitive as a formerly obese person, but I am not a fan of people who constantly have candy on their desks - I avoid those desks. I know it’s my fault for being weak-willed around sugar, but there’s enough temptation everyday without having to be face-to-face with M&Ms.