Congrats, burundi! As a recent bride (July) who loved her wedding, I offer the following tips:
Keep it small. One of my wedding books (and I will send you the ones I have left if you like–just email me) pointed out that for every 30 guests you add, spending only 2 minutes with each one is an hour of time. If you have 90 guests (a small wedding these days), you will only be able to spend 2 minutes with each one at a 3 hour reception. Add to that number and you can see what craziness results. We had 26 guests at our wedding, so we got to really spend time with them. I highly recommend keeping the guest list as small as possible. Plus you are paying less–each guest can cost a ton. By keeping our list small, we were able to host everyone overnight at a lovely mountain lodge for our wedding. Accomodations, dinner, and breakfast was less than $3,000.
Think about what you and your husband to be really, really want. If pictures are important, put your money there. If live music matters, then hire the best you can afford.
See if you can barter gifts for services. I asked my poor but talented niece to do my flowers and decorations rather than buy me a gift. I paid for the supplies, but she supplied the labor as her gift to me. Her husband, an aspiring singer, sang at the wedding. Do you know anyone with talent?
My niece bought the roses she used at a grocery store and they were lovely. Honest. If you want several dozen, you just have to order them ahead of time. Half (or less) the price that a florist would charge for them. I like simple bouquets, and these looked great–cream roses and some small blue flower.
We made a few small gifts for our guests, rather than order crap with our name on it–sorry, I hate those things. The biggest hits were a CD of the nephew-in-law singing the song he sang at the wedding plus some favorites of ours and a small bag of this chocolate-toffee stuff I make. Specific to our wedding (Rick is British) was a silly British-to-Southern dictionary we wrote. People loved it. I don’t know if you two have anything you could write–how you met? family trees? meet the in-laws?–but if you could think of something, a mini book is pretty easy to do these days.
On the officiant question, the county courthouse directory person was able to give us the name of an official who came to our wedding and did the vows. We wrote our vows, so we told him all we wanted was a welcome, then to pronounce us after we were done. He was fine with that. I talked to him over the phone and then we met him 10 minutes before the ceremony, which was risky, but worked out fine.
Best of luck to you and your hubby to be. And trust me, you can stay sane.